Recruitment & Hiring in India

Recruitment & Hiring in India

Authors: Dr. Christoph Senft, Jana Köhler | meetra

 

Introduction

The Indian labour market is generally quite different to Germany or other European countries. India has one of the largest and youngest workforces world-wide and for any company setting up shop in India the challenge will not be finding employees but selecting the right people and keeping them in your company. For a foreign company recruiting in India it is highly advisable to focus on personnel that has enjoyed formal education at a university or other higher education institution with a good reputation. Similarly, previous exposure to foreign clients, employers or even study/work experience abroad is recommended in order to minimise (intercultural) misunderstandings and to guarantee swift adjustment to the new work environment.

Universities, campus recruiting and placements

In 2018, there were almost 900 universities, 40.000 colleges and 12.000 diploma granting institutions in India and more than 35 million students were enrolled in their programmes. Since 2008 the number of students has doubled and the government plans to reach 40 million students by 2020. Especially the private sector is booming because of this run at universities and the majority of middle-class students are educated at private institutions already. The sheer number of job-seekers graduating from these institutions makes it difficult for companies to select potential employees – they would be flooded with applications that are difficult to evaluate. Instead, many employers make use of the campus recruitment days and other services offered by placement cells at universities, especially at those institutions which are among the best in the country. Company representatives come on campus on specific days of the year organised by the universities and take through standardised tests, assessment centres and pre-scheduled interviews to select the best candidates. These candidates are offered contracts before they even finish their studies. When companies are not looking for graduates but for candidates with work experience other recruitment channels have to be used, of course.

Recruiting channels and service providers

The most important recruiting channels are internationally known job portals like Monster or Indeed and, of course, social media platforms like LinkedIn and Facebook. One of the biggest Indian job platforms is Naukri.com. Due to the huge number of applications one has to deal with when advertising jobs openly, service providers that offer active sourcing and headhunting play a more important role in India than in other countries. Professional headhunters usually charge fees when the work contract is signed and base their provision calculation on the annual cost-to-company (CTC) salary. This means that the fee percentage tends to be lower than in Europe, but the amount considered for the calculation is higher (European headhunters mostly use the employee’s annual gross salary to calculate their charges). Apart from service providers for headhunting who take over the communication with the candidates there are also agents who source profiles and hand them over to the employer without supporting otherwise in the recruitment process. The charges for these services are mostly according to the number of profiles provided. It is possible to recruit without the help of service providers, but employers definitely need local knowledge about the Indian higher educations system and labour market in order to evaluate profiles correctly. Moreover, a large personal network with references and recommendations by trusted partners is of great advantage.

Communication

One major difference between recruitment processes in India and Germany is the frequency of communication. Indian candidates can be quite impatient when it comes to waiting for replies from companies they have been in touch with. It might be that a candidate asks immediately and regularly whether there is any update regarding the application process from the moment of handing in the application – on all available channels. The reason is, among other things, that Indian candidates always have many competitors and they have to be heard and seen to distinguish themselves from others. Patience is the key here, not only for the applicant. On the other hand, it might happen that the recruiting company waits in vain for any reply after sending a single email asking for additional documents. It might be helpful for international companies to change their communication style and use channels simultaneously to get in touch with candidates quickly.When it comes to selection processes it is even more recommendable in the Indian context than elsewhere to have face-to-face interactions and interview situations to understand the person you are dealing with. Paper doesn’t blush and CVs and motivations letters tend to be more flowery than in other contexts. Again, this has to do with the understandable need to stand out in this mass of potential employees.

Salary expectations and long-term planning

Salaries in India are not a secret normally, on the contrary, people might ask you immediately what you earn, even if you meet for the first time. Generally, it is considered to be an achievement to have a good salary, not something to be secretive about or to be ashamed of. Accordingly, salary negotiations are mostly not a taboo topic, but will be approached directly. Local recruiters even tend to ask potential candidates at the beginning of the first conversation what they earn and what they expect to earn in the new position. It is not uncommon to confirm the candidate’s current salary by asking for the latest payslip. At the same time, candidates automatically expect a substantially higher salary when they apply for or are offered a new job. A raise of at least 10 to 15 percent has to be added to the current salary. Annual salary hikes of at least 5 to 10 percent are also very common in India. As an employer you have to calculate with these costs, otherwise you might lose your employees quickly. Indians tend to be more mobile when it comes to their work situation which means that apart from regular salary hikes you have to offer other incentives to make your employees stay. Popular incentives are job titles, bonuses, reward or merit programmes and offers for spouses or children.